If you plan to visit the Schengen area, you will find unique destinations in European Union countries. It is essential to gain information about the Schengen visa cover letter. To obtain a Schengen visa, a cover letter for the Schengen visa is an integral part of your application. The Schengen visa cover letter provides the necessary information and explanation for the authorities to process the visa. A cover letter is a document that briefly explains why you are traveling in the Schengen area.
What Is a Schengen Visa Cover Letter?
The cover letter for the Schengen visa is a formal document submitted along with the application form to the embassy of a Schengen country. Although the cover letter is not mandatory, it is a valuable document for obtaining a Schengen visa. The letter includes details related to the date of arrival in the Schengen area, departure, reason for travel, accommodation details, places you might visit, and financial stability information.
Importance of a Schengen Visa Cover Letter:
A Schengen visa cover letter is crucial as it contains all the required information and documents that authenticate the information. The cover letter is a formal document that explains the reason for traveling in the Schengen area. With the help of a letter, you can persuade the official issuing the visa to proceed with the approval.
Key Sections to Include in a Cover Letter for a Schengen Visa:
A formal cover letter for a Schengen visa should include your travel itinerary, as well as personal details.
Applicant’s Personal Information:
1. Full name
2. Address of the visitor
3. Contact number
4. Email ID
5. Passport Number
6. DOB
Note- Mention these details at the top left corner
Embassy or Consulate Details:
1. Name of the consulate/ embassy
2. Full address of the embassy
3. City and country
Details of the embassy must be mentioned just below personal details
- Date
- Subject line
- Salutation : Use a formal greeting
- Purpose of Travel : Briefly describe the reason for travel in the Schengen area.
- Travel Itinerary : Provide a detailed plan of the cities and counties you will visit in the Schengen area.
- Financial Means & Sponsorship : Reference attached to bank statements or sponsorship letters.
- Supporting Documents : Mention all the documents you’ve attached with your application, such as:
- Flight reservation
- Hotel booking
- Travel Insurance
- Bank statements
- NOC from employer, if applicable.
Formatting & Style Tips:
The cover letter must be drafted in a formal and professional manner. A professional cover letter ensures that it will make a good impression on the visa officer. The cover letter must be written in Arial, Calibri Times in New Roman format. The letter body should be written in a font size of 11 points to 12 points. The heading of the cover letter for the Schengen visa must be in bold and in Title case. The heading font size should be no larger than 14 points. Try to avoid grammatical errors in the cover letter and spelling mistakes. You can use bullet points to mention specific details. A well-drafted cover letter would make a good impression on the visa officer. Use A4-size paper for the cover letter. If you are submitting the cover letter online, it must be in PDF format.
Sample and Templates:
If you’re unsure about how to write a cover letter for a Schengen visa, you can refer to samples and templates available online for guidance. To write the letter, you can refer to them but avoid copying and pasting.
Schengen Visa Cover Letter Sample for Tourist Visa and Template
Rashid Khan
Khan Residency, North Block, Airport Road
Dubai, UAE
P.O Box 411001
dinkar.tripathi@email.com
+91 9876543210
Passport No: XXXXXXXX
July 9, 2025
To
The Visa Officer
Consulate General of Italy
Dubai, UAE
Subject: Cover Letter for Schengen Visa (Tourism Purpose)
Dear Sir/Madam,
I am Rashid Khan, a UAE citizen working as a Data Analyst at XYZ Pvt Ltd in Dubai. I hereby declare my intention to visit Italy from September 4, 2025, to September 14, 2025, for tourism purposes. I will be staying at Sheraton Milan San Siro, and I have attached the hotel booking along with my round-trip flight reservation.
My itinerary includes exploring Milan, kayaking at Idroscalo Lake, visiting Sforza Castle, the San Siro Stadium, and other attractions. I have arranged all necessary documents, including travel insurance and financial certificates, which confirm that I am able to cover my expenses. My employer has approved my leave, and I will return to the UAE before the visa expires.
The required documents should be attached to the cover letter.
Visa application form
Passport & previous visas
Round-trip flight ticket
Hotel booking confirmation
Travel Insurance
Employer NOC
Bank statements (past 3 months)
Salary slips
Detailed Itinerary
This is a humble request to be your guest. I am looking forward to exploring Italy’s culture and history if you consider my application and grant me a short-term tourist visa.
Sincerely,
Rashid Khan
Signature
Schengen Visa Cover Letter Sample for Business Visa and Template
Dinakar Tripathi
Flat 10B, B wing, Al Noor Building
Al Karma, Dubai
UAE
P O Box 411001
dinkar.tripathi@xyzl.com
+91 9876543210
Passport No: xxxxxxxxx
9 August 2025
To
The Visa Officer
Consulate General of Italy
Dubai, UAE
Subject: Cover Letter for Schengen Visa (Business Trip)
Dear Sir/Madam,
I am Dinkar Tripathi, an UAE citizen working as a head of sales at XYZ Pvt Ltd in Dubai. I hereby declare my wish to visit Italy from 4 September 2025 to 7 September 2025 for a conference with our client. I will be staying at Sheraton Milan San Siro, and I have attached the hotel booking along with my round-trip flight reservation to Indigo Airlines.
My conference will be held at Sheraton Milan San Siro ABC Pvt Ltd in Italy. I have arranged travel insurance for the entire duration and have adequate financial means to cover my expenses. My leave has been approved by my employer, and I will return to the UAE before the visa expires.
Attached documents with the mail please find the documents in the attachment:
Visa application form
Passport & previous visas
Invitation letter for the conference
Round-trip flight ticket
Hotel booking confirmation
Travel insurance
No Objection Certificate from the Employer
Bank statements (past 3 months)
Salary slips
It is a humble request for you to consider my application and grant me a short-term business trip.
Sincerely,
Dinkar Tripathi
Signature
Schengen Visa Cover Letter Sample for Medical Visa and Template
Sahil Kumar
Flat 29, D Wing, Al Karma, Sultan Society
Dubai, UAE
P O Box 411001
Sahil@gmail.com
+91 999999999
Passport No: M020202
July 9, 2025
To
The Visa Officer
Consulate General of Italy
Dubai, UAE
Subject line: Application for Schengen Visa for Epilepsy Treatment
This letter is to inform you about my short-stay Schengen visa for travel to Italy for medical treatment at Saint Mary’s Medical Institution and Hospital from October 5, 2025, to October 10, 2025.
I am suffering from epilepsy, and after consultation with my doctors in UAE, I have been referred to Saint Mary’s Medical Institution and Hospital in Italy for further diagnosis and treatment. The appointment confirmation and medical opinion from the hospital in Italy are attached. Additionally, my UAE doctor’s referral letter recommending the treatment abroad is enclosed.
I will be accompanied by my wife, Ranjana Dubey, and we will be staying at the Taj Hotel in room number 506, for which the reservation is attached. The entire cost of the treatment, travel, accommodation, and related expenses will be covered by medical insurance. Relevant financial proof is included.
Documents that need to be submitted with the cover letter are attached with the mail.
Completed visa application form
Passport & passport-sized photos
Referral letter from UAE doctor to Saint Mary’s Medical Institution and Hospital
Appointment letter from Dr. David Snyder, Neurosurgeon
Medical diagnosis and treatment plan
Proof of accommodation and round-trip tickets
Proof of financial means / Insurance coverage
Travel medical insurance
Sponsor letter
I hereby assure you that I will comply with all visa conditions and return to UAE after the treatment is completed.
Thank you for your time and kind consideration.
Sincerely,
Sahil Kumar
Signature
Common Mistakes to Avoid:
While drafting a cover letter, you must make sure that there are no spelling mistakes or grammatical mistakes in the cover letter. Suppose you do not have personal details, which include your full name, address, email ID, and contact information. Mistakes related to letter structure heading, subject line, salutations, and handwritten letters. Other common mistakes include unclear itineraries in the Schengen area, missing details of arrival and departure from the Schengen area and failing to include signature and date. These are a few mistakes to avoid when writing a cover letter.
When and Who Should Submit a Cover Letter:
The cover letter should be written by the person who will be traveling in the Schengen area; you can submit your cover letter for the Schengen visa along with the application form. If the embassy personnel want to interview the person traveling in the Schengen area, you can also carry a cover letter. If your visa was previously rejected, you must submit a re-application for the Schengen visa.
Schengen Visa from Dubai:
Anyone who holds a citizenship status in Dubai and is willing to travel to the European Union region can apply for a Schengen Visa. Foreign nationals with a residential visa status can apply for a Schengen visa if their residential visa does not expire within 3 months of the date of departure from the Schengen area.
The cost of the Schengen visa from Dubai:
- Adults’ costs AED 505 – AED 753
- Children costs AED 310, AED 453
- Minors cost AED 130 – AED 273
Anyone who is 12 years of age or older is considered an adult. Between 6 and 12 years is regarded as a child, and those under six are considered minors.
Documents Required for Visa:
1. Schengen visa application form
2. Cover letter
3. 3 months valid passport
4. 2 passport-size photographs
5. Travel Insurance
6. Travel itinerary
7. Purpose of travel
8. 3 months valid residential visa from date of departure
9. Accommodation availability
10. Return ticket
Pros :
Travel Plan : By submitting a cover letter, you help the visa officer understand the travel plan and details related to your travel.
Request to Travel : You are formally requesting permission to enter the Schengen area.
Supporting Documents : The attached supporting document helps the visa officer understand the urgency of the visit.
FAQs
How do I write a cover letter for a Schengen visa?
Ans. The cover letter must be written professionally to make a good impression on the visa officer.
In which font should we write the cover letter?
Ans. You must draft the cover letter for the Schengen visa in Arial, Times New Roman, or Calibri font style. You must not mix different font styles in a single cover letter.
What are some common mistakes to avoid while drafting a Schengen visa cover letter?
Ans. Some common mistakes to avoid when writing a cover letter include omitting personal details, subject lines, salutations, and the embassy’s address.