You have planned your European itinerary, collected all the necessary documents, and now feel ready to apply for the Schengen visa. However, while filling out the application form, you came across a section where you need to provide the details of the no-objection letter for the Schengen visa. You discover that you do not know the no-objection letter for the Schengen visa. There is nothing to worry about; in the article, you will learn about the NOC letter and the details that are required to complete the application form.
10 Things to Know About NOC Letter for Schengen Visa
The NOC letter forms a crucial part of your travel itinerary in the Schengen area. Your visa application can be put on hold or delayed if you don’t have an NOC letter for the visa. A list of things you must know about the NOC Letter for a Schengen Visa is listed below.
1. Letterhead: The NOC letter that you are going to submit with the application form for the Schengen visa must have a letterhead at the top of the page. The letterhead must contain the official name of the organization for which the person has been working or is a part.
2. Date of Issue: The date of issue of the no objection certificate (NOC) issued by the organization must have the date of issue printed at the top of the letter. The date of issue of the NOC letter must be close to your date of departure from your country to the Schengen area. The date of issue of the NOC letter must match the purpose and date of the aligned document, such as the invitation letter.
3. Subject Line: The subject line must be precise and to the point. The subject line should convey the most critical information. The tone of the subject line must be strictly professional. Although it is optional, mentioning the applicant’s name in the subject line is a good practice.
4. Full Name and Designation of the Applicant: The NOC letter should mention full name along with his destination (if employed). The reason for printing the full name and designation of the person is to eliminate all ambiguity that can arise. For students, the course name and college ID must be specified.
5. Details of Employment or Enrollment: The employment details must be mentioned on the NOC letter issued by the organization for the person who is working as an employee with the organization. In the case of students, the college must provide details related to the course and admission details. For the person arriving in the Schengen area for employment purposes, their organization, located in the Schengen area, must provide the joining date and current status of the person.
6. Purpose of Travel: The person traveling to the Schengen area is an employee, business person, or student. All of them must mention the reason for visiting the Schengen area, providing details such as the date and time of the venue, wherever they plan to go.
7. Travel Dates: Travel dates are crucial for obtaining a Schengen visa. Therefore, your NOC letter must include the details of your travel journey. Travel dates must consist of the date of departure from your country, including flight details and timings, as well as the date of arrival in the Schengen area. Similarly, it must mention the date of departure along with light details.
8. Assurance of Return: The NOC letter must also clearly state that the person visiting the Schengen area will return and resume their duties from the assigned date. Students have been given leave from their studies to attend seminars or conferences in the Schengen area. They will be joining their studies from the date mentioned in the NOC letter.
9. Grant of Leave or Permission: The NOC letter must clearly state that the organization has granted leave to the individual and fully consents to their travel, confirming that the person is an integral part of the organization.
10. Signature, Name, and Designation of Issuer: The NOC letter must contain the name, signature, designation, and date of the person who has issued the NOC letter on behalf of the organization.
The above are a few crucial pieces of information that an NOC letter must contain.
Sample and Template
The sample will allow you to understand how to draft the NOC letter.
[Organization Name]
Date: [DD/MM/YYYY]
To,
The Visa Officer
[Embassy/Consulate Name]
[Embassy/Consulate Address]
Subject: No Objection Certificate for Schengen Visa Application
[Applicant’s Full Name]
[Designation]
Dear Sir/Madam,
This is to certify that Mr./Ms. [Full Name], holding the position of [Designation] in our organization [Company Name], has been working with us since [Date of Joining].
We have reviewed the travel plans of the applicant and have no objection to his/her intended travel to [Schengen Area] for tourism purposes from [Start Date] to [End Date]. Leave for the said duration has been approved by the management. The applicant is expected to resume duties on [Date of Rejoining].
On our behalf we confirm that [he/she] will continue to be employed with us upon return and has been granted official leave for the duration of travel.
I hereby declare that the company has no objection to [his/her] visit and fully supports the visa application.
Please feel free to contact us for any further information or clarification.
Sincerely,
(Signature)
[Name of the Authorized Signatory]
[Designation]
[Email Address]
[Phone Number]
[Company Stamp]
The template of the NOC letter allows you to enter correct details in the letter.
Date: 20/06/2025
To,
The Visa Officer
Consulate General of France
Dubai, UAE
Al Thanya Street, Umm Suqeim 2
P.O. Box 2380, Dubai, United Arab Emirates
Subject: No Objection Certificate for Schengen Visa Application
Vaibhav Singh
Research Analyst
Dear Sir/Madam,
The letter is to certify that Mr./Ms. Vaibhav Singh, holding the position of Research Analyst in our organization Gayathri Tours Pvt. Ltd has been working with us since June 1st 2024.
We have reviewed the travel plans of the applicant and have no objection to his intended travel to Paris, France, for tourism purposes from June 23rd, 2025, to June 30th, 2025. Leave for the said duration has been approved by the management. The applicant is expected to resume duties on 1st July 2025.
On our behalf, we confirm that Vaibhav Singh will continue to be employed with us upon return and has been granted official leave for the duration of his travel.
I hereby declare that the company has no objection to his visit and fully supports the visa application.
Please do not hesitate to contact us for any additional information or clarification.
Sincerely,
(Signature)
HR Head
Apeksha@gaytri.com
9896956556
[Company Stamp]
Mistakes to Avoid in an NOC Letter:
In this section, we will highlight some common mistakes that should be avoided when writing an NOC letter.
Missing Official Letterhead : No Signature or Stamp –
Your NOC letter must have an official letterhead that displays the name of the organization or college. Any mismatch in the name of the organization or college name in the body of the letter can create ambiguity within the mind of embassy personnel. Due to this, they can hold your visa until further information is received.
1. The NOC letter must be under-signed by the person authorized to issue the NOC letter within the organization. Along with the signature, the NOC letter must also contain the stamp on the letter where the authorized signatory has signed.
2. Incorrect or Missing Dates: The NOC letter should specify the dates of the person who will arrive in the Schengen area. There should be no discrepancy between the actual date and the date stated in the letter. It should also be noted that the dates are not even mentioned in the letter.
3. Incomplete information: The NOC letter should be able to inform the authorities of the reason for the visit for the person arriving in the Schengen area. Misleading or incomplete information about the event can cause a delay in issuing your Schengen visa.
4. Purpose of Travel: The travel itinerary should be clearly stated in the NOC letter, which is issued to the person traveling to the Schengen area. A vague travel purpose stated in the NOC letter may cause uncertainty among embassy personnel when granting a Schengen visa.
5. Not Mentioning Rejoining Confirmation: It is the responsibility of the person issuing the NOC letter to the date of rejoining the organization. If the NOC letter does not include the date of rejoining, your visa approval may be delayed.
6. Importance of NOC Letter: The importance of an NOC letter is to certify that the person arriving in the Schengen area has no objection to the recipient’s action, request, or situation.
It serves as a form of permission or approval, ensuring that the issuer has reviewed the request or action, does not oppose it, and allows it to proceed without legal or official resistance. You can
FAQ
What is the primary purpose of a No Objection Certificate (NOC) when applying for a Schengen visa?
Ans. The primary reason for the NOC letter that the organization issues is that there is no objection to the person traveling in the Schengen area. He has no financial or legal matters with the organization. The organization has obtained full consent, and the person will join the organization on the specified date.
Why is it essential for the NOC letter to be printed on an official letterhead?
Ans. The probability of a NOC letter without a letterhead being fake is very high. Only authorized parties are permitted to print with the organization’s name on the letterhead.
What essential travel details must be included in the NOC letter for a Schengen visa application?
Ans. A NOC letter must contain the following details: date of issue, date of resignation, time, and purpose of visit. The full name of the person, along with their designation, is an integral part of an NOC letter.
List at least three common mistakes to avoid while drafting or submitting a NOC letter.
Ans. Three common mistakes that one can make while drafting the NOC letter are forgetting to mention the rejoining date, stating the purpose of travel, and entering inconsistent dates in the letter.
In the case of students, what specific information must the NOC letter include?
Ans. The NOC letter of a student who is going to arrive in the Schengen area must contain the details of his course and college ID proof.